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  • December 2008 Agenda
    Posted On: Dec 13, 2008

    EL PASO FIREMEN & POLICEMEN'S PENSION BOARD OF TRUSTEES

    REGULAR MEETING TO BE HELD

    Wednesday, December 17, 2008 at 1:00 PM

    El Paso Firemen and Policemen's Pension Fund Office

    Chase Tower, Suite 1616

    201 East Main, El Paso, Texas 79901

     

       AGENDA                                     

    1.                     Call to order.                                 

     

    2.            Approve minutes of Board meetings held.

     

    A.     November 19, 2008

    B.     November 24, 2008

                           

    3.            Consideration and approval of the Financial Report for the month ending November 30, 2008.

     

    4.                     Approve Pension Payrolls:

     

                Fire                                          $ 1,616,269.49

                                                                Police                           $ 2,132,965.08

     

    6.                     Consideration and action on service retirement:

     

    A.     William J. Duarte                              Fire Department

    B.     Robert S. Lowe                                Police Department

    C.     Carlos Rojas                                     Police Department

     

    7.                     Consideration and action on request for early retirement.

     

    Douglas H. Fairbanks, Jr.     Police Department

     

    8.                     Consideration and action on request for Back-Drop retirement.

     

                                                                            Etor Castillo                                          Fire Department

     

    9.                     Consideration and action on request for survivor benefits

     

    A.     Irene Calanche, survivor of Lionel V. Calanche, Police Department

    B.     Alice S. Rodriguez, survivor of William E. Rodriguez, Police Department

     

    10.          Discussion and action on the El Paso Firemen & Policemen’s Pension Fund Plan Internal Revenue Code Compliance By-Laws.

     

    11.           Discussion and action on up-date on the implementation of the Pension Administration System and related matters by Mr. Andy Flewelling of L.R. Wechsler.

    12.           Discussion and action on the appropriation of additional financial resources in the amount of $16,500.00 for acceptance testing in connection with the implementation of the Pension Administration System by Mr. Andy Flewelling of L.R. Wechsler.

     

    13.           Discussion and action on the appropriation of additional financial resources in the amount of $13,800.00 for continued oversight in connection with the implementation of the Pension Administration System by Mr. Andy Flewelling of L.R. Wechsler.

     

    14.           Discussion and action on authorizing a transfer of funds in the amount of $10,000 from Account 4081-Furniture & Fixtures to Account 4071-Computer Hardware in connection with the purchase of recommended disaster recovery equipment.

     

    15.          Discussion and action on the Proposed 2009 Administrative Operating Budget as recommended and approved by the Budget & Finance Committee.

     

    16.          Discussion and action on Staff merit increases for 2008.

     

    17.          Discussion and action on the following items as requested by Chairman Calderazzo.

     

                                        a.            Policy requiring on-going continuing education.

     

                                        b.            Policy on Board and Committee attendance.

     

                                        c.            Description of Roles and Responsibilities of new Trustee members.

                                                                (time commitment, fiduciary education, etc.)

     

                                        d.            Board Governance. (Best practices)

     

                                        e.            New and seasoned Trustees. Orientation to new trustees in governance and                                                      deepen seasoned Trustees knowledge of governance issues.

     

                                        f.            Policy on Board self evaluation criteria.

     

    18.          Report of Executive Director.

     

    19.                    Opportunity for Statements from Retired Members/Public.

     

                            This portion of the agenda is for members, retirees, beneficiaries or the public to address the                     Board of Trustees on any subject within the Board's jurisdiction that is not on today's agenda.                    To address the Board during Non-Agenda Public Comment, you must complete a Request to              Speak form and submit it to the Board Secretary before the meeting begins. To address the                     Board on a subject that is on today's agenda, you must submit a Request to Speak form before                   the item is called. These forms are located at the receptionist desk. The Chairperson will call                        your name to address the Board during Non-Agenda Public Comment or when your item is to                       be heard. Non-Agenda Public Comment is limited to 3 minutes per speaker and 15 minutes                       per topic. Public testimony on an item on the Agenda is limited to 3 minutes per speaker and                      15 minutes per side. Additional time may be granted at the discretion of the Board.

     

    20.        Committee Reports:

     

    A.        Actuary/Audit Committee

    B.         Budget & Finance Committee

    C.         Disability Committee

    D.        Investment Committee

                                E.         Personnel Committee

     

    21.           For Notation: Cost of Living Adjustments

     

                                                                A.        Edward A. Aguilar                    Fire Department

                                                                B.         Carlos Garcia                                        Fire Department

                                                                C.    Alfredo Hernandez                        Fire Department

                                                                D.        Josefina Bare                                        Police Department

                                                                E.         Miriam Bogle                            Police Department

                                                                F.         Wade C. Forrister                                 Police Department

                                                                G.         Lisa K. Gailey                           Police Department

                                                                H.        Phillip D. Gamble                                  Police Department

                                                                I.          Enrique B. Gutierrez                  Police Department

                                                                J.          Francisco L. Juarez                   Police Department

                                                                K.        Jesus Pantoja                                        Police Department        

                                                                L.         Miguel Villalobos                                   Police Department

     

    22.                    For Notation:     Death of member(s)

     

    A.     Velma L. Smith                               Fire Department

    B.     Lionel V. Calanche              Police Department

                                                                           

                                       

    23.                    For Notation: Refund of Contributions

     

                            Oscar Gonzalez                         Police Department      

     

    24.                    For Notation: Payments to Service Providers

     

    A.     Baillie Gifford (3rd qtr)                     $90,089.17

                     

    25.                    Adjournment.

     

    The Board may retire into EXECUTIVE SESSION pursuant to the Texas Government Code,          Section 551.071-551.078 to discuss any of the following:

                    

    Section 551.071                           Consultation with Attorney 

    Section 551.072                           Deliberation regarding real property

    Section 551.073                           Deliberation regarding prospective gifts

    Section 551.074                           Personnel matters

    Section 551.076                           Deliberation regarding security devices

    Section 551.078                           Deliberation regarding disability applicant's medical records

     

     

     

     Posted this 12th of December at 10:00 a.m.

     

     

     

                                                                                ________________________________

     

     

    Sign Language interpreters will be provided for this meeting upon request.  Request must be made to the Pension Office (telephone: 771-8111) a minimum of 24 hours prior to the posted date and time of this meeting.  Copies of this agenda will be provided in Braille, large print or audiotape upon request.  Request must be made a minimum of 48 hours prior to the posted time and date of the meeting.


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